Jawatan Kosong HR Specialist Brooks Automation Johor

Brooks Automation Jobs

Kerja Kosong HR Specialist in Johor

Description :

Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing ( www.brooks.com ).

Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.

Job Description

Duties and Responsibilities (be as detailed as possible) :

TIME MANAGEMENT:

• Monitor employees’ adherence to time management practices and provide feedback.
• Prepare reports on time management performance and present findings to senior management.
• Conduct training sessions and workshops on time management techniques for employees.
• Serve as a point of contact for employees with time management concerns and provide solutions.

LEAVE MANAGEMENT:

• Manage and process employee leave requests, ensuring they are handled accurately and in a timely manner.
• Maintain accurate records of all leave transactions in the HRIS system.
• Ensure compliance with company leave policies and relevant labor laws.
• Provide guidance and support to employees on leave options, eligibility, and processes.
• Assist employees in completing necessary leave documentation and ensure proper documentation is maintained.
• Generate and analyze reports on leave usage, trends, and compliance.
• Provide insights and recommendations to senior management based on leave data.
• Monitor and track leave balances and accruals to ensure accuracy.

PAYROLL MANAGEMENT:

• Responsible for the preparation and processing of off cycle/end month cycle payroll for all company employees.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to employment terms and conditions.
• Prepare and maintain accurate records and reports of payroll transactions.
• Reconcile payroll accounts and ensure discrepancies are resolved in a timely manner.
• Ensure the accuracy of benefits deductions and contributions.
• Manage and resolve issues related to payroll and benefits in a timely manner.
• Manage payroll software and systems used to process payroll, ensuring they are updated and function correctly.
• Implement and update payroll processes and systems as needed to improve efficiency and accuracy.
• Prepare and present detailed reports on payroll data to senior management.
• Analyze and report on payroll trends and forecasts.

EMPLOYEE MOVEMENT:

• Prepare documentations pertaining to internal employee transfers between departments and/or locations.
• Oversee the promotion process, ensuring compliance with company policies and procedures.
• Prepare documentations pertaining to promotion of employees.
• Ensure compliance with relocation policies and manage related expenses.
• Prepare documentations pertaining to relocation of employees.
• Coordinate offboarding processes for employees leaving the company, ensuring all exit procedures are followed.
• Prepare documentations pertaining to offboarding of employees.
• Ensure all employee movements comply with company policies, labor laws, and regulations.
• Maintain accurate records of all employee movements and update the HRIS system accordingly.
• Provide insights and recommendations to senior management based on movement data.
• Monitor and track employee movement activities to ensure accuracy and efficiency.

PERSONNEL FILE MANAGEMENT:

• Create and maintain personnel files for all employees, ensuring they are complete, accurate, and up-to-date.
• Organize and categorize documents within personnel files for easy access and retrieval.
• Ensure all personnel files comply with legal requirements and company policies.
• ollect and file essential employee documents such as contracts, performance reviews, disciplinary actions, and training records.
• Ensure timely and accurate filing of documents received from employees, managers, and HR departments.
• Scan and digitize paper records to maintain electronic personnel files.

MEDICAL, HEALTH & INSURANCE MANAGEMENT:

• Manage and administer employee health and insurance benefits programs, including outpatient, inpatient, personnel accident and terminal illness.
• Coordinate open enrollment processes, including communication and support to employees.
• Process employee benefits enrollments, changes, and terminations accurately and timely.
• Coordinate with Global Compensation & Benefits and Procurement teams on annual renewal.
• Monitor and track benefits expenses to ensure they align with budgetary constraints.

AUDIT MANAGEMENT (Human Resources/Administration/Employees/Social Compliance Related):

• Prepare and maintain comprehensive documentation for all audit activities.
• Collect, organize, and review audit evidence and supporting documents.
• Ensure all audit documentation is accurate, complete, and accessible.
• Ensure the organization complies with all relevant laws, regulations, and standards.
• Stay updated on changes in regulatory requirements and update audit processes accordingly.
• Conduct regular compliance reviews and risk assessments to identify areas for improvement.
• Serve as the primary point of contact for auditors and facilitate communication between auditors and the organization.
• Schedule and organize audit meetings, interviews, and site visits.
• Evaluate the effectiveness of internal controls and identify areas for improvement.
• Work with departments to develop and implement improved control procedures.
• Conduct follow-up audits to ensure the effectiveness of implemented controls.
• Assist in identifying and assessing risks to the organization.
• Develop and implement risk mitigation strategies and action plans.
• Collaborate with various departments to ensure audit readiness and address audit findings.
• Monitor and track the implementation of audit recommendations and corrective actions.

Brooks is committed to fostering a diverse and inclusive workplace and proudly serves as an equal-opportunity employer. We welcome all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.

Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in building a workplace where every team member is valued and can thrive.

For applicants with disabilities requiring accommodations, don't hesitate to get in touch with [email protected] or call +1 (978) 262-2400 to discuss your needs.

Review EEO Law & EEO Statement .

If you strong confindence you meet the requirement above, please register and sign in to Brooks Automation e-recruitment website with link as follow :